The Constitution was amended at the October 2015 membership meeting at the annual Connections Conference. This is the latest version.
Article I – Name:
The name of the Association shall be the Michigan Tutorial Association, hereinafter referred to as MTA or the Association.
Article II – Objectives:
The purpose of the MTA is to:
- Promote interaction among all members of the educational and tutorial communities in higher education by building open and effective networks for sharing.
- Enhance the professional development and training of tutorial personnel by providing opportunities to exchange theories, methods and strategies.
- Provide opportunities for tutors to develop their leadership and communication skills.
- Create and encourage an exchange of tutorial resources, research, and information.
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Article III –
Section A: Types of membership shall be as follows:
- Active Professional
a. Active Professional Members shall be defined as those persons who are actively engaged in the administration or general operation, inclusive of counseling and instruction, of tutorial programs.
b. Each Active Professional Member is entitled to one vote at General Assembly and committee meetings, and is eligible to hold office, serve on committees, and nominate Tutors for the Tutor of the Year Award.
a. Tutor Members shall be defined as persons employed as tutors in a tutorial program in higher education .
b. Each Tutor Member is entitled to one vote at General Assembly and committee meetings, and is eligible to hold office, serve on committees, and nominate Tutors for the Tutor of the Year Award.
a. Associate Members shall be defined as those persons who do not qualify for Active Professional Membership or Tutor membership, but support the purposes and objectives of the Association.
b. Each Associate Member is entitled to one vote at General Assembly and committee meetings, and is eligible to hold office, and serve on committees.
Section B: Dues and Membership
Annual dues for members shall be established by the action of the Executive Board, and membership shall run from one annual Connections Conference to the next.
Section C: Severance of Membership
Any member of the Association may be removed from membership by action of the Executive Board for non-payment of dues or for conduct which in any way tends to injure the Association by adversely affecting its reputation or through conduct which is contrary or destructive to its objectives. No member shall be dropped without the opportunity to be heard.
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Article IV – Governance of the Association:
Section A: Composition of Executive Board
- The officers of the Association shall be President, President-Elect, Secretary, Treasurer, and Past President. This body shall be known as the Executive Board.
- The President-Elect, Secretary, and Treasurer shall be elected at large from the current members. In order to qualify for an elected position, a person shall be a dues-paying member in good standing for at least three months prior to the election.
- The term of elected officers shall be:
- one year for President-Elect .
- two years for Secretary, elected in even-numbered years.
- two years for Treasurer. elected in odd-numbered year.
- A term of office shall begin with the first Executive Board meeting after the annual Connections Conference.
- The President-Elect will assume the office of President at the end of one year and hold that position for one year.
- The President will assume the office of Past President at the end of one year and hold that position for one year.
- The impeachment of elected officers may be ruled by two-thirds vote of the membership upon:
- recommendation of the Executive Board and/or
- petition signed by one-half of the eligible voting membership.
8. Should an elected President-Elect, Secretary or Treasurer be unable to fulfill the duties of an office, the President will have the power to appoint an eligible MTA member to fill said office for the remainder of a year until the annual conference. A majority of the remaining Board members must ratify the appointment. An appointed officer may choose to run for that or any other office at the subsequent annual Connections Conference. SHould an elected President be unable to fulfill the duties of office, the president-elect will fulfill the duties of president, and the Executive Board will nominate a new President-elect
Section B: Function of the Executive Board
- The Executive Board shall have full authority to conduct the affairs of the Association and will determine the meeting agendas.
- A quorum shall consist of a simple majority of the Board.
Section C: Nomination and Election of Executive Board
- There shall be a Nomination and Election Committee appointed by the President, subject to confirmation by the Executive Board and chaired by the President-Elect. No member of the Nominations and Elections Committee may become a candidate for any office while a member of the Committee.
- The Nomination and Election Committee shall poll members of the Association for nominations for President-Elect, Secretary and Treasurer and shall select appropriate candidates from among these nominees. No person nominated and accepted as a candidate shall be placed in nomination for a second office during the current election. The candidates for office shall be introduced at the annual Connections Conference. The Nomination and Election Committee shall propose the ballot to the Executive Board.
- Any person seeking election as an officer must have membership in the Association for at least three months prior to the election or appointment. The Treasurer shall verify the membership of any nominees (at least three months prior) and confirm payment of dues.
- The Nomination and Election Committee shall conduct the election of officers by secret ballot at the annual Connections Conference or by electronic mail if deemed more appropriate. A candidate must receive a majority of votes of the eligible members responding to be elected. Absentee ballots will be accepted prior to the election in the event it takes place at the annual Connections Conference. The Membership Committee will be responsible for verification of membership of voters.
Section D: Meetings of Executive Board
- The Executive Board shall convene at the Annual Connections Conference.
- Additional meetings of the Executive Board may be called by a majority vote or petition of the members of the Executive Board and/or upon the call of the President. The time and place of additional meetings shall be fixed by the President and made known to all members (e.g. via posting on the Association website).
Section E: Duties of Executive Board Officers
- The President shall, within one month of assuming this position, meet with the Executive Board to develop a plan of action for the organization, its officers and committees for the operating year of the president’s term of office. The President shall preside at all meetings of the Association and shall be the Chairperson of and preside at all meetings of the Executive Board. The president shall appoint the chairpersons of all committees and shall be an ex-officio member of all committees. The President shall perform the duties customary to that office and such additional duties directed by the Executive Board. The President shall submit an Annual Report to the Association’s membership at the Annual Connections Conference.
- The President-elect shall perform the duties of the President in the absence or incapacity of the President as determined by the Executive Board and shall assume the office of President at the conclusion of his/her term of office. The President-elect shall serve as the unofficial chairperson of the Editorial and Publication Committee and will be responsible for quarterly newsletter publications on behalf of the Association.
- The Treasurer shall represent the Association in assuring the receipt and expenditure of funds in accordance with the directives established by the Executive Board. The Treasurer shall submit an annual report no later than February for the membership. The Treasurer shall serve as Ex-Officio Chairperson of the Membership Committee and has the responsibility of processing all membership applications and collection of dues, as well as maintaining an updated mailing list for use by the Association. The Treasurer is the agent responsible for validation of membership.
- The Secretary shall perform the duties customary to the office and additional duties as directed by the Executive Board. The Secretary shall be responsible for the minutes of all Executive Board meetings and shall submit such minutes in written form for approval by the Board. The Secretary shall serve as a member of the Membership Committee and is responsible for mailings (both electronic and physical) by the Association.
- The Past President shall serve as Parliamentarian. The Past President, or a designee chosen by the Executive Board, will represent the Association at meetings of other associations and events as necessary.
Section F: Compensation and Expenses of Officers
- None of the elected officers of the Association shall receive any direct compensation by the Association for their services to the Association. The Association may pay for food at Executive Board meetings.
- Officers whose duties require Association business-incurred expenses amy be reimbursed under the policies established for such payment.
- Any compensation of expenses paid by the Association must be approved by the Board.
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Article V – Committees:
Except in those cases specified elsewhere in the Constitution and By-Laws, the President shall name such standing and special committees as may be needed to conduct the activities of the Association subject to confirmation by the Executive Board.
Section A: Composition of Standing Committees
- Standing committees of the Association are:
b. Awards and Professional Development
d. Editorial and Publications
Section B: Duties of Standing Committees
- Awards and Professional Development: The Awards and Professional Development Committee shall be responsible for professional preparation and standards in keeping with the Association’s objectives. It will be the responsibility of the Professional Development Committee to recruit and evaluate nominees for the Tutor of the Year Award and ultimately select the yearly recipient.
- Conference: It will be the responsibility of the Conference Committee to plan and organize the annual Connections Conference with the approval of the Executive Board and appropriate committees
- Editorial and Publications: The Editorial and Publications Committee will have responsibility for the development and continuing publication of the Association newsletter and shall encourage scholarly efforts toward publication related to, and supportive of, Association objectives.
- Historian: The Historian shall be responsible for collecting and maintaining MTA documents, publications (newsletters, meeting minutes, Treasurer’s reports, conference packets, photos, etc.). The Historian will assemble and preserve records and achievements of the MTA and make available when needed, scrapbooks, video archives, and other memorabilia reflecting MTA history.
- Website: The duty of this committee will be website maintenance and improvement. The Website Committee will oversee maintenance and improvement of the MTA website, with Executive Board approval.
Section C: Special Committees
Task-oriented special committees may be established from time to time as the Executive Board sees fit. Such committees will operate within the purposes and objectives of the Association, shall be specifically charged, and dismissed upon completion of their task.
Section D: Reports
Each committee shall report its activities to the Executive Board before or at each meeting and at any other time as requested by the Executive Board.
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Article VI – General Assembly of the Membership (Annual Connections Conference):
Section A: Authority, Time and Place of Meeting
The supreme authority of the Association shall be the General Assembly of the Membership. The General Assembly of the Membership shall meet annually at the Annual Connections Conference.
Section B: Membership and Voting Eligibility
- All categories of the Association membership are allowed to participate in the General Assembly meetings as stipulated in Article III of the Constitution.
- The Treasurer shall verify eligible voting members.
Section A: Severable or Transferable Interest
No member shall have any severable or transferable interest in the property of the Association.
Section B: Control and Management
All property of the Association shall be subject to the control and management of the Executive Board. Any accumulation or disposal of property except upon dissolution of the Association must be approved in advance by the Board.
Section C: Disposal upon Dissolution
Upon dissolution of the Association none of its property shall be distributed to any of the members and all of such property shall be transferred to such organization or organizations as the Executive Board shall determine to have purposes and activities most nearly consonant with those of the Association.
Section D: Appropriation of Association Funds
No appropriation of Association funds shall be made except pursuant to the authority of the Executive Board.
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Section A: Initiation
Proposals to amend this constitution may be initiated by the Executive Board, a duly constituted committee of the Association, or any member of the Association. Such proposals must be in writing and, if initiated by a member, they shall be signed by seven members in good standing. Copies of such proposed amendments shall be delivered to the Secretary for distribution to all members of the Association. No vote shall be taken until at least thirty (30) days after copies of such proposed amendments have been available to all members.
Section B: Association Approval
The Constitution may be amended by:
- A duly called meeting of the General Assembly, and/or mail.
- At the Annual Connections Conference, a majority vote of those eligible members registered and physically present during the ballot is required.
- By mail, a majority vote of those eligible members responding is required.
- Proxy votes are prohibited.
Robert’s Rules of Order, Revised shall be the parliamentary authority of all proceedings for the Association unless otherwise specified in the Constitution.
Approved and Adopted, 23 August 1988.
Amended 18 May 1992.
Amended 11 October 1997.
Amended 17 October 2008.
Amended 30 October 2009.
Amended 26 October 2012.
Amended 30 October 2015